Privacy Policy

JS World Media values the protection of personal data, and therefore we place great emphasis on protecting your privacy. This Privacy Policy explains and clarifies how we, as a data controller, process our visitors’, customers’ and job applicants’ personal data according to the General Data Protection Regulation (“GDPR”). This policy will apply in situations where JS World Media (hereinafter referred to as “JS”, “we”, “us” and “our”) treats personal data that we collect from you or that you provide to us online or that we obtain from other sources as stated below. Please note that we assume that if you provide information to us or make use of our services, you have read this Privacy Policy and agree to it.

What is personal data

Personal data is any information relating to an identified or identifiable natural person; an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

1. If you are a JS business partner, including supplier, customer or a supplier/business partner of our customer

This section sets out the policy of JS’s processing of personal data collected from contact persons at JS’s customers, suppliers and other business partners who collaborate with JS (directly and indirectly).

Processing of personal data about our business relations
JS may collect, process and store personal data about you in the following instances:

  • When your company or the company you are employed with enters into an agreement with JS, including buys services offered by JS (e.g. a professional communication package)
  • When you make use of JS’s website and portals
  • When you collaborate and communicate with JS

 

Types of personal data
JS may collect, process and store the following personal data:

  • Name, e-mail address, telephone number and similar identification data
  • Organizational data, such as company name, company address, job position, business area, primary work location and country
  • Contractual data, such as purchase orders, invoices, contracts and other agreements between your company (or your employer) and JS, that may include e.g. your contact information and signature.
  • Financial data, such as payment terms, bank account details and credit ratings
  • IT-related data, such as logs about your usage (including profile details) of JS’s website and portals (e.g. Cockpit)
  • Other details about our professional relationship, including our communication

 

Purpose of the processing
Your personal data may be processed for the following purposes:

  • To provide high-quality communication packages
  • Generally, to plan, perform and manage the business relationship, including any current or future contractual relationships
  • Administration, such as processing payments (including collection of outstanding invoices), performing accounting, auditing, billing activities as well as providing support services
  • Marketing activities (via electronic and non-electronic means)
  • Completion of requests received from you
  • To improve and optimize our online platforms
  • Evaluation and development of our services, including statistics and analytics
  • Dispute handling
  • Compliance with legal obligations to which we are subject (e.g. commercial laws, tax laws, fraud prevention laws, etc.)

 

Legal basis
JS will mainly process your personal data based on the following legal bases:

  • Contractual obligation: The processing of your personal data will in some cases be necessary for the performance of a contract (Article 6(1)(b) of the GDPR).
  • Legitimate interests: We may process your personal data pursuant to our legitimate interest in, for instance, to manage daily operations according to lawful and fair business practices, including planning, performing and managing the business relationship or our legitimate interest in e.g. fulfilling our contractual rights and obligations with our company, statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our products and services (Article 6(1)(f) of the GDPR).
  • Legal claims: The processing may also be necessary to prevent fraud or establish, exercise or defend legal claims (Article 6(1)(f) of the GDPR).
  • Consent: We may process your personal data on the basis of your consent, e.g. to receive some categories of marketing material (Article 6(1)(a) of the GDPR).
  • Legal obligation: The processing of your personal data will in some cases be necessary to comply with legal obligations, such as our obligations to prevent illegal activity (Article 6(1)(c) of the GDPR).

 

Retention period

  • Your personal data will be deleted when it is no longer needed for one or more of the purposes mentioned above. In general, this means that we keep collected personal data until our current and future relationship is terminated definitely.

However, subject to other requirements under local law, the following retention periods apply:

  • Personal data included in accounting records is kept for 5 years from the end of the financial year to which the records relates
  • Personal data collected in connection with business, support or other commercial activities will be stored as long as such data is relevant for the handling and monitoring of the issue in question.
  • Personal data may be stored for a longer period if we are required to store your personal data for a longer period due to legal requirements or if necessary, for the purpose of defending a specific claim or dispute.

Personal data collected in connection with business, support or other commercial activities will be stored as long as such data is relevant for the handling and monitoring of the issue in question.

Personal data may be stored for a longer period if we are required to store your personal data for a longer period due to legal requirements or if necessary, for the purpose of defending a specific claim or dispute.

2. If you visit our website

Processing of personal data about visitors on our website

JS may collect, process and store personal data about you in the following instances:

  • When you visit and browse our websites
  • When you communicate with JS
  • When you make use of other functions and services offered by JS

Types of personal data
JS may collect, process and store the following personal data about you:

  • Name, e-mail address, telephone number and similar identification data
  • Company name and company address
  • Branch/business area
  • Content of inquiries
  • IP address and browser settings
  • Information about your usage of our websites

Cookies

Cookies are small files that our online platforms or service providers send to the hard disk of your computer through the browser (if you allow) and which cause the site to recognize your browser and retrieve and remember certain information.

We use cookies to execute some essential functionalities and improve the user experience as well as compile statistics on traffic and communication on the online platforms.

Cookies are also used for communication purposes to improve our customer communication and online platform analytics. Cookies tell us which sites our online platform users have visited; help us measure and target our advertising and marketing activities as well as identify search results through internet search engines; and provide us with information about our users so that we can improve our online services.

If you have enabled cookies in your browser, your cookie information can be used to improve our communication with you through emails, newsletters, etc.

You can also choose to turn off cookies in your browser, and/or delete stored cookies in your web browser. Note that blocking cookies may affect the functionality of online platforms.

 

Purpose of the processing

Your personal data may be processed for the following purposes:

  • Development of online features and content
  • Promotion and marketing in general
  • Completion of requests received from you
  • General communication
  • Providing support
  • Product and service development
  • Statistics and analysis

Legal basis

JS will mainly process your personal data based on one or more of the following legal bases:

  • Legitimate interests: In most cases, the processing of your personal data will be based on our legitimate interest in, for instance, conducting statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our products and services (Article 6(1)(f) of the GDPR).
  • Consent: In some cases, we need your consent, e.g. in order for us to place cookies on your devices (Article 6(1)(a) of the GDPR).

Retention period
Your personal data will be deleted when it is no longer needed for one or more of the purposes mentioned above. Please refer to our cookie policy for information about the expiry of cookies placed on your device.

The personal data may, however, be processed and stored for a longer period of time if anonymised.

3. If you visit our LinkedIn page

JS and LinkedIn are joint data controllers in the processing of your personal data. JS complies with the guidelines of the European supervisory authorities concerning joint controllership and JS attempts to ensure that you receive information on the processing of your personal data when you visit our LinkedIn page.

This section applies to JS’s processing of personal data which you leave behind and/or provide when you visit JS’s LinkedIn page. This section is a supplement to the general privacy policy issued by LinkedIn.

 

Processing of personal data about LinkedIn visitors

Depending on your conduct on our LinkedIn page, JS and LinkedIn may retrieve the following personal data about you:

  • Your ”likes” or other reactions expressed on the site
  • Comments left by you on the site
  • Your visits to the site

 

Purpose of the processing

Your personal data may be processed for the following purposes:

  • Recruitment
  • Development, improvement and protection of our products and services
  • Performance of research activities and statistics

LinkedIn collect statistical data on the visitors’ behavior for their own purposes through cookies and pixels on your device when you visit the sites. Each cookie contains a unique identification code which remains active for a certain period, unless it is deleted prior to expiry of such period.

You can read more about LinkedIn’s processing of personal data by visiting their privacy policy (external link) and cookie policies (external link).

 

Legal basis
JS will mainly process your personal data based on the following legal basis:

  • Legitimate interests: We process your personal data pursuant to our legitimate interest in finding suitable job candidates (Article 6(1)(f) of the GDPR).

The legal basis applicable in relation to recruitment is specified under section 4 below.

 

Sharing of your personal data

JS will at no point disclose your personal data collected via LinkedIn to third parties.

LinkedIn may share your personal data internally among its subsidiaries and externally among its partners using analytical services, advertisers, other individuals, surveying partners and researchers and academics. Such transfers may include transfers to countries outside EU. For more information, please refer to LinkedIn’s terms and conditions and privacy policy linked to above.

 

Rights towards the social medias

LinkedIn’s general set-up dictate that you must contact LinkedIn if you wish to exercise your rights as further detailed in the section “General information” of this Privacy Policy. This is owing to the fact that only LinkedIn are, in pure functional terms, capable of taking the steps necessary to comply with most of your requests.

Click here (external link) to change your settings or here (external link) to exercise your rights.

 

4. If you are applying for a job at JS

Processing of personal data about job applicants

In order to evaluate your application, we will process the personal data, which you have disclosed in your job application and CV as well as any attachments and store it in our Candidate Pool. We will also evaluate your performance and competencies during potential interviews as well as support statistical purposes on an anonymous basis. The legal basis for our processing of your personal data is your application for execution of an employment contract with JS, cf. Article 6(1)(b) of the GDPR and our legitimate interest in processing the information you have given us, cf. Article 6(1)(f) of the GDPR.

Under that legal basis, we might search the internet for relevant and available information, including content from social media. We will typically search for information regarding your previous jobs, activities, competencies, performance, as well as your general appearance.

If the job position requires you to complete personality tests or similar you will be informed hereof when we have processed your application. The results of such tests will be treated confidentially but will be included in our evaluation of your application. Our legal basis for such processing of personal data is Article 6(1)(b) of the GDPR.

As part of our evaluation of you and your application, we may wish to take references from your previous and/or current employers. We will always obtain your explicit consent before collecting information from references. Our legal basis for such processing is Article 6(1)(f) of the GDPR or if you have consented hereto in accordance with Article 6(1)(a) of the GDPR.

We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion or philosophical beliefs, trade union membership, sexual orientation, health, etc. in your application. In the unlikely event that a certain health condition is required for the ability to perform the duties related to the position in question, we might – after a concrete assessment – request health information from you. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is Article 6(1)(a) and Article 9(2)(a) of the GDPR.

In all of the scenarios where the processing of your personal data is based on your consent, your relationship with JS will not depend in any manner on the fact that you grant your consent for such processing.

 

Retention period

If you are offered a position with JS, your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.

If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of 6 months following our rejection.

Any consent that you may have provided during the recruitment procedure may be withdrawn at any time. The withdrawal of your consent will affect the future processing of your personal data but will not affect the lawfulness of processing based on consent before its withdrawal. If you wish to withdraw a consent, you may contact us as stated below.

 

General information applicable for all individuals covered by this privacy policy

With whom do we share your personal data

We may share your personal data with trusted third parties (data processors) that help us run online platforms, conduct our business, deliver the communication package you order or provide services, as long as these parties agree to keep the information confidential and only to use it in accordance with our instructions. We have entered into agreements with such third party service providers. These service providers are not allowed to use the information they collect on our behalf for anything other than helping us operate and improve our business.

We may disclose your personal data to companies within our group (i.e. our ultimate holding company and all its subsidiaries) insofar as it is reasonably necessary for the purposes stated in this Privacy Policy. You find a list of our company structure and locations in the table below:

We may also disclose your personal data to e.g. tax and fraud prevention authorities if we find it necessary in order to comply with statutory requirements and our legal obligations (commercial laws, tax laws, fraud prevention laws, etc.), relying on the legal basis under Article 6(1)(c) of the GDPR.

Furthermore, under this legal basis your personal data may be disclosed to accountants. Under certain circumstances it may also be necessary to disclose your personal data to lawyers, courts, public authorities and the police to establish, exercise or defend legal claims in accordance with Article 6(1)(f) of the GDPR.

We do not sell or trade your personal data to third parties. However, in connection with JS’s development, the company structure may change, e.g. through a full or partial sale of JS. In case of a partial hand over of assets containing personal data, the legal basis for the related disclosure of personal data is, as a general rule, JS’s legitimate interest in handing over parts of its assets as well as making commercial changes (Article 6(1)(f) of the GDPR).

If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA which do not have an adequate level of protection, such transfers will in general be based on the EU Commission’s Standard Contractual Clauses. You can ask for a copy of such appropriate safeguards by contacting us as set out below.

For a full list of the JS Group entities and third parties that we may share your data with, please contact us using the contact details stated below.

Security

We have implemented numerous security measures to prevent, for example, the loss and misuse of personal data under our control. Accordingly, we use our best endeavours to protect the quality and integrity of your personal data.

 

Your rights

You have a right of access to the personal data, which we process and store about you, subject to certain statutory exceptions. Furthermore, you have the right to object to the processing and request restriction of the processing of your personal data. In addition, you also have the right to request rectification, including completion or deletion of your personal data, if necessary.

Under certain circumstances, you may also request that we provide you with a copy of your personal data in a structured, commonly used and machine-readable format and request us to transmit such personal data which you have provided us with to another data controller (the right to data portability).

You may at any time exercise the aforesaid rights as well as withdraw any consents you may have provided us with during your employment. The withdrawal of consent will affect the future processing of your personal data.

 

Links to third parties

As a part of our products or services, we may use third-party links on our online platforms. The companies behind such links are data controllers and have their own independent privacy rules. Therefore, we take no responsibility for the content and activities of these linked sites. However, as we want to protect the privacy on our online platforms, we welcome comments on these links.

 

Changes to the Privacy Policy

JS reserves the right to update or change this Privacy Policy at any time, and you should visit this site regularly to obtain the latest version.

 

Questions or complaints

If you have any questions in relation to this privacy policy or if you wish to make a complaint in connection to our processing of your personal data, please contact us on dpm@jsworldmedia.com.

If your complaint is not resolved by us and you wish to proceed with the case, you can send your compliant to the supervisory authority in your country. A list of European supervisory authorities is available here.

Last updated: January 2022